Archive for April 9th, 2009

Safety first, then kimwipes.

Safety first, then kimwipes.

It is like herding cats.

The first challenge in coordinating three undergraduate physics majors (2nd, 3rd and 4th years) and one 3rd year biology major is simply getting their schedules. They give you one and then it changes during the first week. Then the second week is spent finalizing schedules and getting their final ones.

With those in hand a table mock up of when they are available with when two can be in lab at the same time is fairly simple. But the challenge is figuring out hours for everyone while trying to consider things like not working with the same person the whole time, time for meals and not assigning random blocks in the middle of their free time (it is better to abut research time to a class).

So I finished a schedule, sent it out thinking it was pretty good.

Three hours later I heard back from one of them, I read what he gave me as time available. It was time he was in class.

By this time my piece of paper with schedules on it has several layers of colors, ink types and notations. If there are any more changes it will require a new weekly calender mock up.

After writing the above I received some more e-mails about the schedule and have scrapped the whole thing and started over. This time I set up four google calenders, one for each person. The calenders are shared between the four of us with each person able to only edit their schedule while viewing the others. The goal is that everyone will put up the hours they will be in lab, choosing times others can be there, and then others will schedule that time as well.

I started by setting up my times so it will be interesting to see how this will go. I also dropped my involvement from ten hours to five hours a week as the stress this was causing is not worth the payoff (which is essentially nothing at this point).

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