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\Now to wait for the machinations of graduate committees.

Now to wait for the machinations of graduate committees.

With the online application complete, letters of recommendation secure and the personal statements done there is not much left to do. With the online application submitted a period of worry can start over whether documents like GRE test scores, official transcripts and letters of recommendation actually made it to the universities.

So far the universities with an online letter of recommendation system are not able to process letters mailed in and check them off on the online application. For one they said that the application was complete even though the listed a letter as missing. When in doubt you can e-mail the department but keep in mind that they have mountains of paperwork and sorting to do what with all of the stuff coming in.

To keep myself sane (an important thing to do) I made another list. If you cannot tell I am a fan of lists, especially in this process. I altered my previous school list with just the non-applications tasks I had remaining such as registering and uploading secondary information to asking about transcripts.

Just make sure everything arrives by the due date, my challenge was in the letters of recommendation. When everything was in relax there is nothing else you can do. At this point it might be wise to make sure that you are scheduled to graduate on time.

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The online portion is fairly repetitive.

The online portion is fairly repetitive.

In conjunction with starting to contact school I also started with the only applications. For the most part the applications are fairly standard asking for contact info, GPA and sometimes deomographic information. Like all parts of the process it is really important to simply keep track of everything.

I listed every school with important information such as:

  • Link to online application
  • Login and Password
  • Due date
  • Unfinished sections of online application
  • Non-online documents required

While normally it is not a good idea to write down passwords I did it for the school since each one had a different requirement, some needed non alpha-numeric characters others required longer length. It is just easier to copy and paste, especially when you have an assigned username.Make a quick reference list of commonly asked information

When pulling out information from an application the required documents are either listed on the application or on the page linking to it. In some cases it is done either on the departmental website or that of the graduate school itself. I know that some of my school provided handy checklists while others sort of buried the information in odd corners.

Early on look for the requirements for the personal statement such as topic, length and formatting. I thought I was done with my personal statements and then I reread the prompt that actually required two separate essays, if I had waited until the last day to turn it in it would have been bad.

A surprise was the requirement of a resumé on a few applications. I had a resumé already made but a full year out of date, it was also written towards getting my a desk job instead of a graduate position. So this had to be rewritten and refocused to a research position highlighting independence, practical skills (machine shop, computers) and ability to overcome challenges. The resumé should complement the personal statement but not repeat material extensively.

Creating an easy reference of the following helps expedite the filling out of numerous forms:

  • Graduate date (estimate it)
  • Physics GPA
  • Overall GPA
  • Last 2-years GPA
  • GRE Scores with percentile
  • Recommender names, positions and contact information
  • For calculating GPA I used my schools GPA Calculator (written for the quarter system).

Do the online applications a little at a time and as a way to take a break from personal statements and GRE study while still progressing forward. Also start to brace yourself for the fees that come due at the end of the application.

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